It is vital that higher education institutions take steps to ensure effective decision-making as well as collaboration during these virtual sessions. To ensure maximum the effectiveness and efficiency of boards institutions must concentrate on three main aspects of the organization of meetings:

Make sure that your attendees can join on any device or location. A cloud-based portal with video conferencing capabilities will allow trustees to be a part of meetings and access them from any place.

Create an agenda to guide your meeting. The agenda should be distributed at least one week before the meeting to allow attendees to go through it and make a the talking points. A meeting agenda with time limits will keep attendees on the right track and prevent them from getting distracted by tangents. Also, be sure to record any items that are not on the agenda and agree to move them to another date if necessary.

Consider adopting a consent agenda to save time during the meeting for noncontroversial topics that do not require input or discussion from all members. This will allow you more time to dig into strategic issues.

Provide a clear explanation of the manner of conduct that should be followed for virtual meetings. Include the expectation that participants will muffle their microphones when they are not speaking. This is a basic courtesy that can go a long way in the reduction of background noise and in improving audio quality.

https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/