It isn’t easy to manage a lot of paperwork, whether you use file cabinets or a computer-based folder or an online storage system like Google Drive. Employees are expected to spend more than 2.5 hours per day searching for vital information to do their jobs. The jumble of paper documents is also difficult and overwhelming.

Fortunately, companies can address this issue by switching to an online system for document management. A computer system can assist in eliminating manual workflows and speed up document processing, while providing an internal channel for collaboration with remote teams.

The best document management systems automate a variety of processes, including the capture of files from scanners or email attachments and routing them according to established rules, which frees staff up to focus on more pressing tasks. They also offer a range of features that enhance document organization and accessibility, such as the ability to control version which keeps track of edits and enables you to roll back documents to earlier versions. A robust search tool allows users to narrow their search down by the type of document and index values. Keywords, full-text, and keywords are also useful features.

Top document management solutions also offer redundancy of data so that your business will be able to access vital information even if the server goes down or a natural disaster strikes. Many document management solutions allow employees to work from the office or on-the-go using a look these up web browser, iOS/Android apps and integrations with ERP software, accounting software and more.