A board portal is specialist governance software that securely and safely provides digital board packs to directors and their organization’s secretariat. They are automated and efficient, allowing for better collaboration, enhanced discussions, and decision-making. They also help align all stakeholders on the same strategic direction.

They also help save time and money by eliminating printing, couriering email and the cost of preparing meetings. The possibility to access board documents and send messages www.fitboardroom.com/whats-the-problem-with-business-data-security/ via an encrypted, secure in-app messenger means that board members are in touch to each other at all times even when they’re not in the office. They can prepare for meetings, sign documents online and in the app, and utilize the video conferencing integration to attend virtual ones when they can’t make it in person.

What to look out for when selecting a board portal

Ask prospective vendors to post demonstrations, and detailed, thorough troubleshooting guides, available on their website. You should receive a precise quote that includes both the initial and ongoing costs. Pricing models can vary and be built around a flat price, per feature or by number of users, so it’s important to compare the different models.

The most critical criteria for a high-quality board portal is robust security. It should encrypt all data while in transit and in rest and offer specific control of access and authentication rights. It should also have a disaster recovery plan that guarantees uptime. It should also undergo regular external audits in order to ensure the availability, privacy, and integrity.